Privacy statement

1. What does this privacy statement apply to?

This privacy statement applies to all personal data we process and to all domains related to us. This concerns the personal data of anyone who has ever been in contact with us or visited our website, such as visitors, customers, and business contacts. Personal data includes all data that can be traced back to you as an individual, such as your name, telephone number, IP address, customer number, or browsing behavior. If you want to know more about personal data, please visit the website of the Dutch Data Protection Authority.

2. Who uses my data?

Greenhouse Sustainability B.V. is responsible for the website greenhouse-sustainability.com and is thus the responsible organization for the use of your personal data as described in this privacy statement. The complete details are:

Greenhouse Sustainability B.V.
Blacksmith Fire 2
2421MP Nieuwkoop
+318 50 23 16 82
info@greenhouse-sustainability.com
Chamber of Commerce No. 92054838
VAT No. NL865867458B01

3. Whose data do we use?

We process the personal data of anyone who has been in contact with us or visited our website. This includes visitors, private customers, business customers, and contacts of our partners.

4. How do we obtain your data?

We receive the data directly from you when you:

• Visit our website
• Fill in data on our website
• Contact us via email, telephone, or other means
• Give permission for its use to one of our partners

We also obtain business data from various sources, including: publicly available information, such as business contact details posted on websites and publicly available government documents.

We process data found on business cards if they have been provided to us.

5. What data do we use from you?

We collect information about companies and the executives and professionals working for those companies.

We use the following data:

• Name
• Email address
• Telephone number (business, mobile)
• Company name
• Company address
• Position
• LinkedIn-profile

For job applications: Application data, such as name, contact details, CV, cover letter.

6. What do we use your data for?

• We only use your personal data for the purpose for which we may use them
• You have given us permission to use your personal data.
• We use your data because we want to provide you as a customer with the best service possible and cannot do so without that information.

Our processing of Company Data is based on our legitimate interest in collecting and analyzing B2B contact information and the legitimate interests of our partners and customers in conducting marketing, sales, and recruitment activities. We only collect a select set of business contact details necessary for the described purpose, and we do not collect or process sensitive data. The use described in this notice has a minor impact on individuals' privacy, as the business data relates to a person's role on behalf of a company and is generally both publicly disclosed and readily available to the public.

Applications

We use your data to assess whether you are suitable for the position you have applied for. The employees conducting the selection for your vacancy assess your resume and cover letter.

Contact form and newsletters

With the contact form on our website, you can ask us questions or make requests. You must provide certain information. We keep this until we are certain that you are satisfied with our response and one year thereafter. This way, we can easily access the information in case of follow-up contact.

You can subscribe to our newsletter. Here you will read news, inspiration, tips, and information about Greenhouse Sustainability and sustainability. You can unsubscribe from these at any time. Each newsletter contains an unsubscribe link. Your email address is only added to the list of subscribers with your consent.

Updates online tools

The email address you use to sign up for one of our online footprint tools is used to send emails with important (software) updates for the respective tool.

7. How long do we keep your data?

We keep your personal data as long as we are required to do so by law and as long as necessary for the purpose for which we use your data. As long as you are a customer with us, we keep your data according to the legal retention period of seven years. After that, we only keep your data for statistical purposes and for handling any complaints or legal matters. If you want to know more about how long we keep specific data about you, please contact us.

We keep job application data for a maximum of 4 weeks after the end of the application process, unless we have received your consent to keep your data longer in case a suitable position becomes available in the future. In that case, we keep your data for a maximum of 1 year after the end of the application process.

8. With whom do we share your data?

We only use your personal data ourselves. We never share your personal data with others.

9. Where do we store your data?

We process your data within the European Economic Area (EEA). This means that we also store your data within the EEA.

10. How secure is your data with us?

We have taken many measures to secure your data both organizationally and technically as best as possible. Our systems and communication means are secured to ensure that your data does not fall into the hands of others. So your data is safe with us. We also ensure that your data is only used by people who have been authorized by us to do so. If you have questions about the specific way of securing, please contact us.

11. What may you ask of us?

Because we use personal data from you, you have various rights. We list these rights for you below.

Right to information

We must inform you in a understandable and clear manner about what we do with your data and what control you have over it. Therefore, we explain in detail in this privacy statement which data we collect and how we handle your data.

Right to access

You may always ask us for access to the data we have about you.

Right to rectification

You can request correction of your data if it is incorrect or incomplete.

Right to object

You may object to the processing of your data if you disagree with the way we handle your personal data. This right applies in particular to data we use for direct marketing. For example, you can let us know that you no longer wish to receive emails from us. This also applies to personalized recommendations on our website.

Right to data portability

If you are a customer with us or have given consent for the use of your data, you can request to receive the digital data we have from you. This way you can transfer that data to another organization if you wish.

Right to restriction

You may ask us to restrict the use of your data. This means that we may only keep your data in certain cases but may not use it.

Right to erasure

You can ask us to delete all data we have from you. We will then delete all data that can be traced back to you. In some cases, we may not yet be able to delete your data. For example, when we are required to keep certain data for the tax authorities for 7 years.

Right to lodge a complaint

You may file a complaint about the way we handle your data. If you have a complaint, we would like to resolve it for you. To do so, please contact us. You also have the right to file a complaint with the Dutch Data Protection Authority. Of course, we hope it doesn't come to that, but in the extreme case, you also have the right to go to court. In that case, the court in the place of establishment of Greenhouse Sustainability B.V. is responsible for handling your complaint.

How do I submit a request or complaint?

Send your request or complaint to us via info@greenhouse-sustainability.com. We will process your request or complaint within 30 days. If there are multiple requests or complaints or if your request or complaint is complex, this may take longer. In that case, we will contact you within 60 days at the latest. We may ask you to identify yourself. In that case, we will request information from you to ensure that you are the correct person whose personal data we have.

12. What rules apply to this privacy statement?

Our privacy statement must comply with various conditions, as laid down in the General Data Protection Regulation. In addition, the general rules applicable under Dutch law apply to our privacy statement.

13. What cookies do we use?

You can indicate yourself which data we may use from you. If you have given us permission to personalize your profile based on your browsing and search behavior, we can customize our website especially for you to improve ease of use and personalization. We use cookies for this. A cookie is a small text file that is placed on your hardware when you visit our website.

We use the following types of cookies on our website:

• Functional cookies, such as session and login cookies to keep session and login information.
• Anonymized analytical cookies to gain insight into website visits based on information about visitor numbers, popular pages, and topics.
• Tracking cookies, such as advertising cookies used to display relevant ads.

More specifically, we use the following cookies:

• Facebook (tracking cookie)
• LinkedIn (tracking cookie)
• Google Ads (tracking cookie).
• Google Analytics
• Hotjar (analytical cookie)

14. How do we handle data from minors?

Our website or organization does not specifically target minors. This means that if you are under 18 years of age, you need permission from a parent or guardian to use our website. If you are a minor when visiting our website or webshop, we assume that you have obtained this permission before your visit.

15. Do you have a question about this privacy statement?

If you have any questions about our privacy statement, please feel free to contact us by sending an email to info@greenhouse-sustainability.com. We are happy to help.